Unforgettable Elements

Services	Essential $550	Signature Most Popular $1,250	Premier $2,150
Consultation and Preparation (8 Weeks Prior to Event)
One Complimentary meeting is held to discuss packages and answer any questions.	✓	✓	✓
Comprehensive event overview meeting.	❌	❌	✓
Review of event timeline and key milestones.	❌	❌	✓
Vendor contracts and service confirmation.	❌	❌	✓
Budget check-in and final adjustments.	❌	❌	✓
Assistance with seating charts and event flow.	❌	❌	✓
Vendor finalization and troubleshooting.	❌	❌	✓
Assist with décor preparation and vision. Decoration options are available from a pre-itemized list. (Recommend for client to bring photos, if not already shared, for inspiration)	❌	❌	✓
Creation of a detailed day-of timeline.	❌	❌	✓
Contingency planning for unexpected challenges.	❌	❌	✓
Startup and Preparation (4 Weeks Prior to Event)
Initial consultation with the Client to review event details.	✓	✓	Not Applicable
Gather and review vendor(s) contracts and contact information.	✓	✓	✓
Create a detailed event timeline and distribute it to key parties.	✓	✓	✓
Confirm vendor responsibilities, arrival times, and logistics.	✓	✓	✓
Conduct a walkthrough of the venue (if requested).	✓	✓	✓
Assist with finalizing seating charts, floor plans, and other details.	✓	✓	✓
Ensure the Client’s tipping envelopes (if applicable) are prepared for distribution.	❌	✓	✓
Discuss optional add-on decorations (includes table linens & limit 8 items from decorations list).	Not Available	✓	Included in package price
Discuss optional games provided by coordinator (2 cornhole boards, 1 life-sized Jenga, 1 life-sized Connect4)	Not Available	✓	✓
Finalize decoration plan and vision.	❌	✓	✓
Coordination of final payments to vendor(s).	❌	❌	✓
Serve as primary point of contact for vendor(s) and the venue.	❌	❌	✓
Event Day Coordination
On-Site Coordination (arrival time discussed in 4-week preparation stage)	4 Hours	8 Hours	8 Hours
Serve as the primary point of contact for vendors and the venue.	✓	✓	✓
Coordinator will provide setup and ensure all décor and elements align with the Client’s vision.	❌	✓	✓
Coordinator will keep all non-alcoholic beverage dispensers replenished (client provided beverages). -2 hot percolators -2 cold dispensers	✓	✓	✓
Ensure vendor(s) arrivals and services run according to schedule.	✓	✓	✓
Troubleshoot and resolve any issues that arise during the event.	✓	✓	✓
Emergency Kit – be there by your side and available for any emergencies (including bathroom pamper kit).	✓	✓	✓
Manage the event timeline and keep activities on track.	✓	✓	✓
Ensure personal items and gifts are collected at the end of the event.	❌	✓	✓
Handle last-minute adjustments.	✓	✓	✓
Ensure end of night transportation is running successfully.	❌	✓	✓
Vendor Tipping Handouts The Client may provide labeled envelopes with gratuities for vendors (e.g., caterers, photographers, DJs, hair/makeup artists, officiants, etc.)
The Coordinator will distribute these envelopes to vendor(s) at the appropriate time, as instructed by the Client.	Not Available	✓	✓
If any vendor(s) do not receive their gratuities at the event, the Coordinator will return the envelopes to the Client.		✓	✓
Vendor Tipping Agreement (Only for Premium or Elite)		The event coordinator is not responsible for any lost, misplaced, or missing gratuity envelopes before, during, or after the event. Gratuity envelopes will be placed in a portable safe left in the coordinator’s locked car during the event.
Post-Event
Supervise vendor(s) breakdown and cleanup as per venue contract agreements.	Not Available	✓	✓
Confirm all tables, chairs, linens, and decor items are returned or stored properly (excluding rental items).		✓	✓
Ensure the Client’s personal belongings are accounted for and placed in the designated location provided by the client.		✓	✓